Frequently Asked Questions

GovDocs, Your Labor Law Compliance Expert

Since 1999, responsible business leaders and many of the
nation's largest multi-location retailers have relied on
GovDocs for proactive monitoring of policy changes and accurate,
timely labor law products.

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Labor Law Requirements

Poster Orders

Labor Law Requirements

What does it mean to "be compliant" with labor law regulations?

All U.S. businesses with at least one employee are governed by state and federal labor laws. Compliance with these regulations includes displaying at least one copy of the most current labor law poster in each workplace location. Labor law changes constantly, and it is the employer's responsibility to make sure posters are current and accurate.

As an employer, what are my federal compliance requirements?

The Fair Labor Standards Act (FLSA) governs federal labor law. Current federal regulations require all U.S. businesses with at least one employee to display the following six postings in each workplace location: Federal Minimum Wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, NLRB and EEO. GovDocs offers all required federal postings in one convenient laminated Federal-on-One poster.

How can I determine the current requirements for my state?

Each state generates its own set of specific employment regulations. GovDocs proactively monitors over 500 state and federal labor law sources to determine which labor law changes are mandatory for employers. We itemize each state's requirements to make it simple for businesses to comply. View current requirements.

What happens if my business is not compliant?

Without current state and federal labor law postings, businesses risk fines and penalties, damages from lawsuits, and most importantly, their reputation as responsible employers. GovDocs full suite of labor law products make it easy and cost-effective to comply with regulations. Order labor law posters.

Where do I obtain new state and federal postings?

Businesses can obtain postings by contacting each state and federal issuing agency – from the U.S. Department of Labor to the Internal Revenue Service – or conveniently view requirements and purchase posters online. GovDocs actively monitors over 500 state and federal agencies in order to provide complete and accurate U.S. postings, giving employers one convenient resource for all your labor law poster needs.

How often do posters change?

State and federal agencies can change their labor law regulations at any time throughout the year – and often do so without notifying individual businesses. On average, more than 200 labor law changes occur each year, with approximately 40% requiring employers to display new posters. Everything from federal legislation – such as the 2012 Federal NLRB Employee Rights posting – to state laws and even voter referendums can impact labor law. GovDocs actively monitors over 500 state and federal agencies in order to provide complete and accurate posters. View the full list of recent updates.

Which states increased their minimum wage this year?

Several states boost their minimum wage annually, while others enacted one-time increases. View the full list of recent updates.

If my state's minimum wage is (or will be) higher than the new federal minimum wage, which am I required to pay?

Your business's annual revenue, and whether you do business within just one state or across multiple states, typically determines whether your minimum wage requirements are driven by federal or state statutes. In most cases, employers are required to pay at whichever wage is highest, the state or the federal. View current state and federal requirements.

If I pay all my employees on salary, or at an hourly rate that exceeds the new minimum wage, do I need new posters?

Yes. Regardless of the wages paid, all U.S. businesses with at least one employee are required to display the most current federal and state labor law postings. Businesses without proper labor law postings risk significant fines and penalties for non-compliance.

Where should I display the posters?

GovDocs recommends hanging your posters in well-trafficked employee areas, such as a lunchroom, breakroom, conference space, employee lounge, or kitchen. Some states mandate specific posting instructions, which GovDocs will include with every poster order.

Poster Orders

Are the posters from GovDocs compliant with state and federal requirements?

Yes. All GovDocs posters replicate the exact language and dimensions required by each issuing agency, and are reproduced to meet strict state and federal requirements for size, font, and color. The GovDocs compliance staff communicates directly with individual agencies to determine compliance requirements and upcoming policy changes.

How many posters do I need to order?

Current labor law requires U.S. employers to display at least one copy of the current postings in each facility or office location.

What poster formats are available?

Posters are available in sturdy laminated formats, English and Spanish translations (selected states), and convenient electronic documents that employers can print on demand from a standard desktop printer.

Can you notify me when labor law requirements change?

Yes. GovDocs offers two options to keep you "in the know" on changing labor law requirements. Enroll in Update Service when you purchase posters, and GovDocs will automatically send you new posters whenever a mandatory change occurs in your state(s). Choose laminated or electronic delivery. Or, sign up for GovWatch, our free e-newsletter, and receive proactive notification of the latest labor law news.

Is there one poster that combines state and federal postings?

GovDocs recommends separate Federal-on-One and State-on-One posters so you don't have to dispose of both posters if one of them has an update. We do offer state and federal combined posters to large corporate customers as part of a customized compliance solution.

Do I need any special software to print the electronic posters?

Electronic posters require Adobe Acrobat Reader at version 4.0 or higher, which is compatible with most PC and Macintosh operating systems. A link to download the free Adobe Acrobat Reader will be included with all electronic poster orders, or download Adobe Acrobat Reader now.

Can I print the electronic posters multiple times?

Yes. You can print the posters as many times as you need to for one business address. When you purchase electronic posters you agree to order a new set of posters for each business location. The low cost of GovDocs' electronic posters make them a cost-effective compliance solution.

Can I see the poster image before I order?

Yes. As part of the online order process, you can view sample posters and see detailed product specifications, such as item dimensions.

How will I receive the posters?

For electronic posters, you will be prompted to download your posters as soon as you submit your order. You will also receive an e-mail with detailed printing and posting instructions, and a link to download your poster. Physical posters will be shipped according to the instructions selected at the time of your order.

What shipping methods are available?

Laminated posters ship via UPS. Specify standard ground delivery or next day air when you place your order.

How can I return a poster?

While we stand firmly behind the quality and accuracy of our products, we understand that sometimes items or orders need to be returned. The GovDocs' Return Policy is as follows:

Electronic items and services are non-refundable. Electronic items or Services can however, within 30 days of shipment, be upgraded to Laminated Items/Services. Please contact our Customer Service Center at 1-888-273-3274.

All other Products and Services: If you are not satisfied with an item you purchased, any product or service may be returned within 30 days of shipment. Upon receipt of the item at our Returns Center, a refund of the purchase price (minus any applied discount) will be applied to the order. Shipping and Handling charges are non-refundable. The customer is responsible for return shipping costs. Click here to access the Return Form that must accompany your product return.

If you feel you received an item in error, please contact our Customer Service Center at 1-888-273-3274 before returning an item.

What is the status of my order?

To check the status of an existing order, go to My Account (in the upper right corner of the screen), sign-in, click See Orders. Your order history will display, with a status for each order:

Pending Fulfillment - order is in process
Order may be able to be changed at this stage. Contact GovDocs Customer Service at 1-888-273-3274.
Pending Billing - order has been shipped
Click on the UPS Tracking # provided to track the shipment
Billed - credit card has been charged

You can click on the date of the order to view order details or print a copy.
For additional information, please contact GovDocs Customer Service at 1-888-273-3274.

I have a question about my bill. Who do I contact?

Contact our customer service department at 1-888-273-3274 and we will be happy to assist you. If you are an Enterprise Compliance customer, contact your account representative at 1-866-922-0930.

Can you bill me?

If you need to be invoiced for an order please call customer support at: 1-888-273-3274.

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