GovDocs, Your Labor Law Compliance Expert
Click on a question below to view the answer.
Labor Law Requirements
- What does it mean to "be compliant" with labor law regulations?
- As an employer, what are my federal compliance requirements?
- How can I determine the current requirements for my state?
- What happens if my business is not compliant?
- Where do I obtain new state and federal postings?
- How often do posters change?
- Which states increased their minimum wage this year?
- If my state's minimum wage is (or will be) higher than the new federal minimum wage, which am I required to pay?
- If I pay all my employees on salary, or at an hourly rate that exceeds the new minimum wage, do I need new posters?
- Where should I display the posters?
- Are the posters from GovDocs compliant with state and federal requirements?
- How many posters do I need to order?
- What poster formats are available?
- Can you notify me when labor law requirements change?
- Is there one poster that combines state and federal postings?
- Do I need any special software to print the electronic posters?
- Can I print the electronic posters multiple times?
- Can I see the poster image before I order?
- How will I receive the posters?
- What shipping methods are available?
- How can I return a poster?
- What is the status of my order?
- I have a question about my bill, who do I contact?
- Can you bill me?
- Tax Exempt Status - how do I purchase tax-free?
GovDocs Update Service
- What is the GovDocs Update Service?
- What products are available with GovDocs Update Service?
- Does Update Service include posters?
- Why do the posters ship out the following month?
- How many locations does one Update Service subscription cover?
- Does Update Service include city and county postings?
- How do I order GovDocs Update Service?
- When an Update Service subscription expires, will it automatically renew and be billed for another year?
- What's the cost for updated poster shipments under Update Service?
- How do I know when labor laws change?
- How do I access the Customer Center?
- What information is available in the Customer Center?
- What is the Download Link?
- Why are some of my sales orders showing $0?
Labor Law Requirements
All U.S. businesses with at least one employee are governed by state and federal labor laws. Compliance with these regulations includes displaying at least one copy of the most current labor law poster in each workplace location. Labor law changes constantly, and it is the employer's responsibility to make sure posters are current and accurate.
The Fair Labor Standards Act (FLSA) governs federal labor law. Current federal regulations require all U.S. businesses with at least one employee to display the following six postings in each workplace location: Federal Minimum Wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, NLRB and EEO. GovDocs offers all required federal postings in one convenient laminated Federal-on-One poster.
Each state generates its own set of specific employment regulations. GovDocs proactively monitors over 500 state and federal labor law sources to determine which labor law changes are mandatory for employers. We itemize each state's requirements to make it simple for businesses to comply. View current requirements.
Without current state and federal labor law postings, businesses risk fines and penalties, damages from lawsuits, and most importantly, their reputation as responsible employers. GovDocs full suite of labor law products make it easy and cost-effective to comply with regulations. Order labor law posters.
Businesses can obtain postings by contacting each state and federal issuing agency – from the U.S. Department of Labor to the Internal Revenue Service – or conveniently view requirements and purchase posters online. GovDocs actively monitors over 500 state and federal agencies in order to provide complete and accurate U.S. postings, giving employers one convenient resource for all your labor law poster needs.
State and federal agencies can change their labor law regulations at any time throughout the year – and often do so without notifying individual businesses. On average, more than 200 labor law changes occur each year, with approximately 40% requiring employers to display new posters. Everything from federal legislation – such as the 2012 Federal NLRB Employee Rights posting – to state laws and even voter referendums can impact labor law. GovDocs actively monitors over 500 state and federal agencies in order to provide complete and accurate posters. View the full list of recent updates.
Several states boost their minimum wage annually, while others enacted one-time increases. View the full list of recent updates.
If my state's minimum wage is (or will be) higher than the new federal minimum wage, which am I required to pay?
Your business's annual revenue, and whether you do business within just one state or across multiple states, typically determines whether your minimum wage requirements are driven by federal or state statutes. In most cases, employers are required to pay at whichever wage is highest, the state or the federal. View current state and federal requirements.
If I pay all my employees on salary, or at an hourly rate that exceeds the new minimum wage, do I need new posters?
Yes. Regardless of the wages paid, all U.S. businesses with at least one employee are required to display the most current federal and state labor law postings. Businesses without proper labor law postings risk significant fines and penalties for non-compliance.
GovDocs recommends hanging your posters in well-trafficked employee areas, such as a lunchroom, breakroom, conference space, employee lounge, or kitchen. Some states mandate specific posting instructions, which GovDocs will include with every poster order.
Yes. All GovDocs posters replicate the exact language and dimensions required by each issuing agency, and are reproduced to meet strict state and federal requirements for size, font, and color. The GovDocs compliance staff communicates directly with individual agencies to determine compliance requirements and upcoming policy changes.
Current labor law requires U.S. employers to display at least one copy of the current postings in each facility or office location.
Posters are available in sturdy laminated formats, English and Spanish translations (selected states), and convenient electronic documents that employers can print on demand from a standard desktop printer.
Yes. GovDocs offers two options to keep you "in the know" on changing labor law requirements. Enroll in Update Service when you purchase posters, and GovDocs will automatically send you new posters whenever a mandatory change occurs in your state(s). Choose laminated or electronic delivery. Or, sign up for our free labor law news alert and receive proactive notification of the latest labor law news.
Yes, GovDocs offers one laminated poster that combines both State and Federal postings. Choose your state from the list here.
Electronic posters require Adobe Acrobat Reader at version 4.0 or higher, which is compatible with most PC and Macintosh operating systems. A link to download the free Adobe Acrobat Reader will be included with all electronic poster orders, or download Adobe Acrobat Reader now.
Yes. You can print the posters as many times as you need to for one business address. When you purchase electronic posters you agree to order a new set of posters for each business location. The low cost of GovDocs' electronic posters make them a cost-effective compliance solution.
Yes. As part of the online order process, you can view sample posters and see detailed product specifications, such as item dimensions.
For electronic posters, you will be prompted to download your posters as soon as you submit your order. You will also receive an e-mail with detailed printing and posting instructions, and a link to download your poster. Physical posters will be shipped according to the instructions selected at the time of your order.
Laminated posters ship via UPS. Specify standard ground delivery or next day air when you place your order.
While we stand firmly behind the quality and accuracy of our products, we understand that sometimes items or orders need to be returned. The GovDocs' Return Policy is as follows:
Electronic items and services are non-refundable. Electronic items or Services can however, within 30 days of shipment, be upgraded to Laminated Items/Services. Please contact our Customer Service Center at 1-888-273-3274.
All other Products and Services: If you are not satisfied with an item you purchased, any product or service may be returned within 30 days of shipment. Upon receipt of the item at our Returns Center, a refund of the purchase price (minus any applied discount) will be applied to the order. Shipping and Handling charges are non-refundable. The customer is responsible for return shipping costs.
If you feel you received an item in error, please contact our Customer Service Center at 1-888-273-3274 before returning an item.
To check the status of an existing order, go to My Account (in the upper right corner of the screen), sign-in, click See Orders. Your order history will display, with a status for each order:
Pending Fulfillment - order is in process
Order may be able to be changed at this stage. Contact GovDocs Customer Service at 1-888-273-3274.
Pending Billing - order has been shipped
Click on the UPS Tracking # provided to track the shipment
Billed - credit card has been charged
You can click on the date of the order to view order details or print a copy.
For additional information, please contact GovDocs Customer Service at 1-888-273-3274.
Contact our customer service department at 1-888-273-3274 and we will be happy to assist you. If you are an Enterprise Compliance customer, contact your account representative at 1-866-922-0930.
If you need to be invoiced for an order please call customer support at: 1-888-273-3274.
GovDocs charges tax for product being shipped within Minnesota. If you are ordering product that will be shipped to a location in Minnesota and your company has a tax-exempt status, you will need to complete the Minnesota ST3 Certificate of Exemption form prior to placing your order. Once completed please email, fax, or mail the completed form to GovDocs. Our Customer Service team will follow up with you once we receive the completed form.
2. Complete the form.
3. Return the completed form to GovDocs:
- email: firstname.lastname@example.org
- fax: 651-286-0999
- mail: 355 Randolph Avenue, St. Paul, MN 55102
GovDocs Update Service
The GovDocs Update Service is an annual subscription that automatically provides updated posters to applicable locations whenever a labor law posting change occurs.
Update Service is purchased per individual location, in addition to the first set of posters.
Updated posters ship the 10th business day of the following month at no additional cost. Electronic posters will be available in the GovDocs Download Center for two weeks starting the last business day of the month.
Update Service is available for GovDocs state and federal poster packages in the following formats:
No. update Service is a subscription that must be purchased with a separate state and federal poster package. To continue service after the first year, pay the Update Service subscription fee.
Once GovDocs is notified of a labor law posting change, we need to redesign, print and laminate the posters. GovDocs then ships out the new posters to all customers with Update Service. This process takes additional time.
GovDocs Update Service is purchased on a per-location basis, one subscription per location. For example, if your location displays two sets of posters, you must purchase two Update Service subscriptions.
No, Update Service covers mandatory updates to GovDocs state and federal poster packages at this time.
To order GovDocs Update Service:
1. From the applicable state and federal poster package page, enter the desired quantity and click Add to Cart.
2. Then, in the Update Service box, enter the same quantity (one for each poster package) and click Add to Cart.
3. Click View Cart (upper-right corner) to check out.
When an Update Service subscription expires, will it automatically renew and be billed for another year?
No. At the beginning of the month your Update Service expires, GovDocs will contact you to initiate the renewal and billing process.
Updated poster shipments are included in Update Service at no additional cost.
- With GovDocs Update Service, we automatically send updated posters to applicable locations whenever changes occur.
- Subscribe to monthly GovDocs Mandatory Postings Updates. Click Sign Up for GovDocs Mandatory Postings Update in the store's left sidebar.
Click on My Account in the upper right corner. Login in as a Returning Customer with your email address and password. Note: You must use the password that was originally assigned to you by GovDocs.
All information regarding your current and past orders with GovDocs including shipping dates, tracking numbers, invoices and payments are provided.
Customers who have subscriptions to GovDocs Electronic Postings use the download link to access electronic files.
Customers with centralized invoicing will see one invoice but multiple $0 sales orders to reflect individual ship to addresses.